AI Project RACI Matrix¶

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Purpose: Clarify roles and responsibilities for key AI project activities. Clear accountability prevents gaps, overlaps, and the "I thought you were doing that" problem.

RACI Definition

R - Responsible: Does the work
A - Accountable: Makes final decision (one per activity)
C - Consulted: Provides input before decision
I - Informed: Notified after decision

Project Information¶

Field	Details
Project Name
Version	1.0
Last Updated
Approved By

Role Definitions¶

Abbreviation	Role	Description
ES	Executive Sponsor	Senior executive accountable for project success
PM	Project Manager	Day-to-day project management and coordination
TL	Technical Lead	Technical architecture and implementation decisions
BA	Business Analyst	Requirements gathering and business process design
DS	Data Scientist	Model development and data analysis
DE	Data Engineer	Data pipelines and infrastructure
SEC	Security Team	Security assessment and controls
PO	Privacy Officer	Privacy compliance and PIA
LGL	Legal Counsel	Legal review and contract management
BU	Business Unit	Business stakeholders and process owners
OPS	IT Operations	Infrastructure and support
CHG	Change Manager	Adoption and change management
QA	Quality Assurance	Testing and quality management
ETH	Ethics Committee	Ethical review and governance

RACI Matrix: Project Governance¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Approve project charter	A	R	C	C	I	I	I	I	C	C	I	I	I	I
Define project scope	C	A	C	R	C	C	I	C	I	C	I	C	I	I
Allocate budget	A	R	C	I	I	I	I	I	I	C	I	I	I	I
Set project milestones	C	A	C	R	C	C	I	I	I	C	C	C	C	I
Risk management	C	A	R	C	C	C	C	C	C	C	C	C	C	I
Issue escalation	A	R	C	C	C	C	C	C	C	C	C	C	C	I
Project status reporting	I	A	R	R	R	R	I	I	I	I	I	I	I	I
Steering committee	A	R	C	I	I	I	I	I	I	C	I	I	I	I
Project close-out	A	R	C	C	C	C	I	I	I	C	C	C	C	I

RACI Matrix: Discovery & Requirements¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Identify stakeholders	C	A	C	R	I	I	I	I	I	C	I	C	I	I
Conduct discovery workshops	I	C	C	A	C	C	I	I	I	R	I	C	I	I
Document current state	I	C	C	A	C	C	I	I	I	R	C	I	I	I
Gather business requirements	I	C	C	A	C	I	I	C	I	R	I	I	I	I
Define success criteria	C	C	C	A	C	I	I	I	I	R	I	I	C	I
Prioritize use cases	C	C	C	A	R	I	I	I	I	R	I	I	I	I
Assess data availability	I	C	C	C	A	R	I	C	I	C	I	I	I	I
Evaluate technical feasibility	I	C	A	C	R	R	C	I	I	I	C	I	I	I

RACI Matrix: Design & Architecture¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Solution architecture	I	C	A	C	R	R	C	I	I	C	C	I	I	I
Data architecture	I	C	C	I	C	A	C	C	I	I	C	I	I	I
Model selection/design	I	C	C	C	A	C	I	I	I	C	I	I	I	C
Integration design	I	C	A	C	C	R	C	I	I	I	C	I	I	I
User interface design	I	C	C	R	C	I	I	I	I	A	I	C	C	I
Security architecture	I	C	C	I	I	C	A	C	I	I	C	I	I	I
Design review/approval	C	C	A	R	R	R	C	C	C	C	C	I	C	I

RACI Matrix: Data & Model Development¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Data acquisition	I	C	C	I	C	A	C	C	C	C	I	I	I	I
Data quality assessment	I	C	C	C	C	A	I	C	I	C	I	I	C	I
Data transformation/prep	I	I	C	I	C	A	I	C	I	I	I	I	I	I
Model training	I	I	C	I	A	C	I	I	I	I	I	I	I	I
Model validation	I	I	C	C	A	C	I	I	I	C	I	I	R	I
Bias testing	I	C	C	C	A	I	I	C	I	C	I	I	R	C
Explainability implementation	I	C	C	C	A	C	I	C	I	C	I	I	I	C
Model documentation	I	C	C	R	A	C	I	C	I	C	I	I	I	C

RACI Matrix: Compliance & Governance¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Privacy Impact Assessment	I	R	C	C	C	C	C	A	C	C	I	I	I	I
Security assessment	I	R	C	I	I	C	A	C	I	I	C	I	I	I
Ethics review submission	I	R	C	C	C	I	I	C	I	C	I	I	I	A
Legal review	I	R	C	I	I	I	C	C	A	C	I	I	I	I
Compliance certification	C	R	C	I	I	I	C	C	C	I	I	I	I	A
Audit preparation	I	A	R	R	R	R	R	R	R	I	R	I	R	I

RACI Matrix: Testing & Quality¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Test strategy	I	C	C	C	C	C	C	I	I	C	C	I	A	I
Unit testing	I	I	C	I	R	R	I	I	I	I	I	I	A	I
Integration testing	I	C	R	C	C	C	C	I	I	I	C	I	A	I
Performance testing	I	C	R	I	C	C	I	I	I	I	C	I	A	I
Security testing	I	C	C	I	I	I	A	I	I	I	I	I	R	I
User acceptance testing	I	C	C	R	C	I	I	I	I	A	I	C	C	I
Go/No-go decision	A	R	C	C	C	C	C	C	C	C	C	C	C	I

RACI Matrix: Deployment & Operations¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Deployment planning	I	A	R	C	C	R	C	I	I	C	C	C	C	I
Infrastructure provisioning	I	C	C	I	I	C	C	I	I	I	A	I	I	I
Production deployment	I	C	A	I	C	R	C	I	I	I	R	I	C	I
Production validation	I	C	R	C	C	C	C	I	I	C	R	I	A	I
Training delivery	I	C	I	C	I	I	I	I	I	C	I	A	I	I
Change communications	I	C	I	I	I	I	I	I	I	C	I	A	I	I
Go-live support	I	A	R	R	R	R	C	I	I	C	R	C	C	I
Handover to operations	I	A	R	C	C	C	I	I	I	I	R	I	I	I

RACI Matrix: Monitoring & Continuous Improvement¶

Activity	ES	PM	TL	BA	DS	DE	SEC	PO	LGL	BU	OPS	CHG	QA	ETH
Performance monitoring	I	I	C	I	C	C	I	I	I	I	A	I	I	I
Model drift detection	I	I	C	I	A	C	I	I	I	I	R	I	I	I
Incident management	I	C	C	I	C	C	C	I	I	I	A	I	I	I
Model retraining	I	C	C	C	A	R	I	C	I	C	C	I	C	I
Continuous improvement	I	C	C	C	C	C	I	I	I	A	C	C	I	I
Benefits realization	A	R	C	R	C	I	I	I	I	R	I	I	I	I

Customizing This Matrix¶

Adding Project-Specific Roles¶

Add columns for roles specific to your project: - Vendor/Partner representative - External consultant - Specific SME roles

Adjusting Responsibilities¶

Consider your organization's: - Governance structure - Team composition - Outsourcing arrangements - Regulatory requirements

RACI Validation Checklist¶

Every activity has exactly one "A" (Accountable)
Every activity has at least one "R" (Responsible)
No person has conflicting responsibilities
All required stakeholders are represented
The matrix has been reviewed with key stakeholders
Stakeholders understand and accept their responsibilities

Version History¶

Version	Date	Author	Changes
1.0			Initial matrix